How Does a Business Administration Assistant Support Executive Management?

Business administrators support executive management and facilitate the smooth operation of a company. They ensure that day-to-day management within their assigned department is organized as part of their daily tasks. Like most other roles in the company, they are believed to be the super admin of any office by carrying out tasks that people must consider for the office to operate smoothly! However, for this topic, we will discuss how Business Administrator Assistants help the executive department’s success and overall organization.

Scheduling and Managing Appointments

The significant task a business administration assistant has to undertake is scheduling. The functions will include arranging meetings, fixing appointments, and ensuring the executive’s time is used wisely. 

For example, if the CEO has back-to-back meetings, the assistant will ensure enough time to drive from one meeting location to another. This way, executives can maintain their flurry of tasks without being seen as overwhelmed.

Handling Communication

The assistants also handle communication on behalf of the business executives. They answer and return calls and emails and may even write letters on their behalf. Here, the assistant often provides immense value to the executive by filtering out and screening messages so that the executive can zero in on what is essential and avoid unnecessary distractions.

Besides receiving incoming communication, the assistants are there to help with outgoing messages, whether it is a report that has to be prepared for a meeting or whether some memos of importance are to be sent out; whatever the type of communication, the assistant will make sure everything is clear, professional, and timely.

Organization of Meetings and Events

A business administration assistant’s other major roles include planning and preparing meetings. This will involve booking suitable conference facilities, sending invitations, preparing agendas, and sometimes taking meeting minutes. 

Sometimes, this could be larger-scale events such as company conferences or client presentations; an assistant may be required to organize such events, involving logistics in preparing catering, travel, and accommodations.

In turn, efficient meetings and events are part of effective executive management: executives can pay attention to the most critical decisions. Such decisions decide how the company will move a seamlessly operating business.

Managing Office Operations

Some general office management activities that may fall within the job role of the business administrative assistant  include:

• Office Supply Inventory
• Operating Office Equipment
• File Keeping
• Answering Phone Calls  

In many cases, their work may include basic budgeting and tracking expenses. They may be responsible for creating invoices at the office level, processing reimbursements, and other financial needs that keep the office running smoothly.

Supporting Decision-Making

Executives depend on being given accurate information to make informed decisions, and business administration assistants can be relied upon to compile such information. Whether researching the current trends in the market, compiling data into a report, or even preparing a presentation, the assistant has to ensure the executive is better equipped to make intelligent choices. 

In turn, the business assistants free the executives from these chores so they can engage in strategic planning and decision-making and be indispensable to the company’s success.

Increasing Productivity

One of the most critical ways a business administration assistant supports executive management is by positively influencing their executive’s productivity. The assistants manage the administrative work by scheduling, communicating, and managing an office so that the executives can focus on their core activities. 

In this regard, executives can dedicate more time to strategy development, decision-making, and leadership. Managers who receive excellent administrative support are more productive than those who do not. This shows how business administration assistants can impact a company’s efficiency and success.

Conclusion 

The business administration assistant is so much more than an office helper. They make up the executive management team, ensuring that schedules come through, communications are smoothly relayed, meetings are well-organized, and all operations work seamlessly. 
Executives can keep up with their work and make respectable decisions with them and their services. If you are interested in a career crucial to successful companies, Northwest Career College invites you to enroll and apply to our Business Administrative Assistant program. Visit our website today to learn more!